Board of Trustees

Description

About Board of Trustees

The Board of Trustees is the governing body of the congregation, and its functions are found in the Bylaws. The Board of Trustees authorizes and oversees committees and task forces necessary to carry out the business of the church. The Board meets the Second Monday, 6pm. Contact the President (president@augustauu.org) with things to bring to the Board’s attention or to attend a meeting.  See Meeting for board agenda, and Archives for meeting notes.

For full details on the Board of Trustees and its responsibilities, see the Bylaws.

 

 

Meeting Information

Meeting Information

The Board of Trustees meets the second Monday of the month, 6-8pm, Fellowship Hall. Contact president@augustauu.org regarding Board items.

Monday, February 9, 2015, 6-8 pm Fellowship Hall.

Past Meetings

Past Meetings

Monday, January 12, 2015

Summary of January 2015 Board of Directors Meeting

DRAFT UUCC Board of Trustees Jan. 12, 2015       6:00-8:00              PM Fellowship Hall

Present: Gary Chapin, President, Martha Naber, Vice President, Doug Rooks, past president, Mary Simpson, Treasurer, Liza Gottlieb, Member at Large, and Anna Hodgkin, Youth Representative.

6:00 PM Chalice Lighting and Check in

Reports:

Clerk’s report reviewed. Martha moved acceptance, Doug 2nd, accepted with one revision.

Treasurer’s report: Church is financially stable with peo­ple paying their pledges. Mary put the $3,000 natural gas rebate and the $5,000 from the trust fund into the savings account. We will use it to pay down the energy loan at the end of the fiscal year. The annual appeal has brought in about $2,000 so far. We have a full staff now so there are greater expense. Doug moved ac­ceptance of report. Anna 2nd. Voted and approved.

Website update: Helen will present at the Feb. meeting as she was unable to attend due to the weather.

Finance Comm. Suggested a change of dates for the Finance 101: rescheduled for Feb. 15. Pizza will be served to those at­tending.

Ask The Board rescheduled due to service cancellation on Jan. 4 for Feb. 8 between services. Gary will notify Lynn and Nancee.

Leadership Council: Martha reported that the session will be Jan. 25 from 12:30-2:30. The agenda is updates on committee work, distribution of Who’s IN Charge, and pledge packets for church leaders, and making connec­tions with other committee’s work.

Sabbatical Committee: Things are going smoothly. No­ah Gottlieb has agreed to contact the visiting morning service leader clergy the week of the upcoming service. We now have the correct code for announcing snow cancellations on TV and radio. The service that was to be held Jan. 4 will be rescheduled later in the spring. Acceptance of the clergy housing expense was moved by Liza, 2nd by Martha, voted acceptance.

As there was no more business the meeting was ad­journed at 7:00 PM.

Respectfully submitted, Martha Naber

Tuesday, December 9, 2014

The Board reviewed its covenant to determine if it was still relevant and useful to new board. It had been about 5 years since it had been reviewed. There were no revisions made but there will be further discussions about how we keep it present in our minds as we meet.

The Treasurer’s Report was accepted. There was some confusion regarding the line item from which the new RE teachers’ salary was being taken. Carie and Treasurer will review format. UUCC received its expected rebate from the National Gas Conversion Project.

Ballard Trust. The board voted unanimously to ‘Authorize the Finance Committee to consider either Kennebec Saving OR Maine Community Foundation as successor trustee to Keybank for Ballard Trust’. It’s believed UUCC would get better dividends with another trustee and is pursuing the change.

Personnel Items: Board set staff mileage reimbursement for church related travel at the federal rate.

Sabbatical Brochure: The brochure outlines the purpose and expectations for both the minister and the congregation during Rev. Carie’s sabbatical. The board approved the 5 goals set for the congregation. The brochure will be distributed in the very near future. There also will be a community leadership Common Read during the sabbatical: ‘Who’s in Charge Here’.

Families of the Fire: UUCC has partnered with Red Cross and the Red Barn Foundation to provide household items to the families. Donated items are being stored in the Drew House as the children and youth will not be using Drew House for 3 weeks. An all-congregation email will be sent requesting donations and volunteers to help distribute items during the two upcoming Saturdays. UUCC is focusing only on household items; towels, sheets, dishes, toasters etc. PJ Jenkins is UUCC contact.

Leadership Council. The first of 4 planned meetings, meant to occur in November did not get off the ground. So a new meeting of all Leadership Council members has been set for January 25. Time & place TBD. Martha Naber is the contact.

Ask The Board congregational meeting has been rescheduled for January 4, right after the second service. Plans are underway for the annual ‘Finances 101’ congregational meetings, which will also, hopefully be held in January. Liza Gottlieb is the contact.

Submitted by Board Clerk, Maggie Ricker, 12/9/14

Board of Trustees Archive

Board of Trustees Archives

DRAFT UUCC Board of Trustees Jan. 12, 2015       6:00-8:00              PM Fellowship Hall

Present: Gary Chapin, President, Martha Naber, Vice President, Doug Rooks, past president, Mary Simpson, Treasurer, Liza Gottlieb, Member at Large, and Anna Hodgkin, Youth Representative.

6:00 PM Chalice Lighting and Check in

Reports:

Clerk’s report reviewed. Martha moved acceptance, Doug 2nd, accepted with one revision.

Treasurer’s report: Church is financially stable with peo­ple paying their pledges. Mary put the $3,000 natural gas rebate and the $5,000 from the trust fund into the savings account. We will use it to pay down the energy loan at the end of the fiscal year. The annual appeal has brought in about $2,000 so far. We have a full staff now so there are greater expense. Doug moved ac­ceptance of report. Anna 2nd. Voted and approved.

Website update: Helen will present at the Feb. meeting as she was unable to attend due to the weather.

Finance Comm. Suggested a change of dates for the Finance 101: rescheduled for Feb. 15. Pizza will be served to those at­tending.

Ask The Board rescheduled due to service cancellation on Jan. 4 for Feb. 8 between services. Gary will notify Lynn and Nancee.

Leadership Council: Martha reported that the session will be Jan. 25 from 12:30-2:30. The agenda is updates on committee work, distribution of Who’s IN Charge, and pledge packets for church leaders, and making connec­tions with other committee’s work.

Sabbatical Committee: Things are going smoothly. No­ah Gottlieb has agreed to contact the visiting morning service leader clergy the week of the upcoming service. We now have the correct code for announcing snow cancellations on TV and radio. The service that was to be held Jan. 4 will be rescheduled later in the spring. Acceptance of the clergy housing expense was moved by Liza, 2nd by Martha, voted acceptance.

As there was no more business the meeting was ad­journed at 7:00 PM.

Respectfully submitted, Martha Naber

(01/30/2015)