Finances

Financial resources for the activities and work of UUCC come from a variety of sources, especially through Pledges, Fundraising, and Special Funds. 

Pledging  The greatest portion of the cost is covered by our Sunday offerings and annual pledges towards the program budget. Members and friends make an annual pledge as part of membership and commitment at UUCC. We pledge based on the fiscal year from July 1 - June 30. The pledge campaign begins in the spring for the coming year, so while many of us are still making contributions on the current year, we are asked to forecast our pledge for the next year. We need this data to plan the Program Budget for the coming year.

Pledge payments can be mailed or placed in the offering plate during Sunday service. You can schedule payments over the year. Cash should never be mailed, but it should be put in an envelope clearly marked with PLEDGE and your full name before you place it in the offering plate. When using a check, note PLEDGE under Memo on the check. is critical to remember that the expenses of the congregation are year-round. We can make ensure that our pledges are paid throughout the year. A statement of pledge paid to date is distributed several times a year and may be obtained from the Treasurer.

Specific Funds: We have several investment accounts at UUCC. The Endowment Account is invested for a consistent annual distribution to be used for church operating expenses and long-term appreciation. The Future Facilities Account developed in the early 1990’s related to property as the two previous congregations consolidated to form UUCC, and provides some funding for the ongoing work of the Buildings and Grounds Committee.  

Individuals and groups are encouraged to organize Small Fundraising Activities that are coordinated and supported through the Fundraising Committee. The number of people who are volunteering has increased and we hope that this continues. How have you been involved? What ideas do you have for Fundraising? Participate, help publicize, and support these activities. Fundraising activities also help build community.

Consider UUCC in wills and Planned Giving arrangements. This helps to ensure the presence of Unitarian Universalism in Augusta. 

Financial Policies (From How Our Church Works. III Financial)

A. Submitting program receipts for reimbursement (updated 2/2013) Receipts for reimbursement should be submitted to the Treasurer in a timely manner and according to the following process.

  1. Fill out the check authorization/Reimbursement Form(see Appendix E) with all required information:
  • The date and amount of request;
  • The name and address of the person to whom the reimbursement check should be issued;
  • A brief description of the expense; and
  • The appropriate budget line for the expense (required).
  1. The form must then be signed by an appropriate authority -- e.g. for committee-level expenses, the committee chair must sign.
  2. Attach the original receipt
  3. Submit these documents to the Treasurer for payment.

Committees are strongly encourage to submit receipts for all expenditures, thereby setting a good practice and standard for the congregation by holding the entire community responsible for the cost of congregational life and church business.  The reimbursement process ensures an accurate reflection of the cost to support a given program. While in-kind donations are generous, our church’s budget should not rely on them.

 B. Budget Process and Calendar

 September-October: Notify committee chairs of the need for annual budget proposals, and outline steps needed to prepare a budget request. Collect data needed for preparation of capital budget (Building and Grounds, Minister, Administrator.)

 November-December: Collect budget requests from minister, committees and church office, and follow up as needed.

 November or December: Begin monthly meetings for budget preparation

 January-February: Prepare budget draft to be used in annual canvass. Draft should include different scenarios needed to fund 1) current services, 2) results of “zero increase” budget, and 3) expanded staffing.

 March: Present preliminary budget recommendations to the Board.

 April: Present revised budget outlook based on canvass results and updated financial report.

May: Board adopts final budget proposal for submission to congregation.

C. UUCCA Policy on Church Fundraising Adopted by Board: October 7, 2013:

Members of the congregation are encouraged to initiate fundraising activities on behalf of the church

within the following parameters:

  1. The leader of the activity shall fill out the fundraising application form shown below.

  2. A fundraising application for each fundraising activity shall be submitted to Fundraising Co-Chairs for approval, coordination with other events and record-keeping purposes.

  3. If the fundraising activity is a one-time event held at the church, the room or rooms should be reserved in advance through the church office.

  4. During the Sunday Coffee Hour a maximum of two separate fundraising activities may take place in the Fellowship Hall at one time.

  5. Every fundraiser initiated by a child shall be led by a sponsoring adult who fills out and signs the application form and coordinates with the church office to get the event on the church calendar.

  6. The person sponsoring the fundraiser is responsible for publicizing the event.The Fundraising Co-Chairs will assist by providing a listing of newspaper contact information when the application is approved.

  7. For the purposes of keeping track of money raised for the church, the leader of each activity shall notify the Fundraising Co -Chairs in writing or by E-mail of the total amount of money an event raises.

  8. The Fundraising Co-Chairs shall keep a running total of money raised and notify the Church Treasurer in writing each time fundraising money is given to the church office.

The church should receive some benefit from all fundraising, although it doesn’t need to be financial. Except for children’s school and scouting fundraisers, UUCC should receive a minimum donation of 10% of all fundraising proceeds. A non-financial contribution (such as volunteering an hour) can be given. On the application form each fundraising activity will be clearly marked as to who is benefiting and how UUCC will benefit from this activity.

To hold a Fundraising event, complete the Application to Hold a Fundraiser  and send it to the church office or to fundraising@augustauu.org.